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6 Tips for Planning Your Hybrid Silent Public sale

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6 Tips for Planning Your Hybrid Silent Public sale

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With regards to key fundraising occasions in your nonprofit, auctions is usually a extremely efficient avenue for rising donations to your trigger. Nonetheless, when embarking on an auction-planning journey, it helps to have steerage to get began. Karrie Wozniak, CMO at OneCause, outlines six important suggestions on this article. Karrie has greater than twenty years of expertise in advertising and keenness for serving to nonprofits increase their attain, main trade analysis, advertising technique, and fundraising consulting initiative. 

Planning an public sale occasion is usually a huge endeavor. Taking an public sale hybrid can imply even extra transferring items to handle.

But reworking your conventional silent public sale fundraiser to include each digital and in-person engagement opens your occasion as much as elevated accessibility and comfort for company. If deliberate effectively, this will carry elevated income and deepened donor relationships in your group.

A hybrid silent public sale usually entails on-line, real-time bidding performance in-person from a specified venue in addition to for distant members. It’s a bit extra logistically difficult than a completely in-person or digital public sale, so success will hinge on cautious planning.

If hybrid auctions are a brand new endeavor in your crew, we’ve put collectively this fast information to assist inform your planning technique. For the perfect outcomes, bear in mind these tried-and-true, research-backed suggestions:

  1. Put money into highly effective public sale software program.
  2. Make it mobile-friendly.
  3. Guarantee your occasion displays your mission.
  4. Don’t neglect about occasion promotion.
  5. Goal two distinct occasion audiences.
  6. Acquire and leverage your public sale knowledge.

Able to dive into every of those finest practices and discover out extra about planning a profitable hybrid silent public sale in your trigger? Let’s get began.

1. Put money into highly effective public sale software program.

Hybrid auctions, by their very nature, rely extra on expertise than a conventional in-person public sale does. Consequently, investing in the precise instruments to handle your bidding experiences is extra vital than ever—for each the company who take part and the crew behind the scenes. Let’s take a better have a look at every:

  • For company: The 2021 OneCause Giving Expertise Examine reported ease of use because the #1 motivator and engagement driver for digital and hybrid experiences. When there aren’t any roadblocks within the giving, bidding, stay streaming, or different participation processes, occasion attendees might be extra more likely to contribute extra to your group.
  • For employees: Having a strong occasion planning resolution permits workers members to handle each side of your public sale from begin to end with as little problem as attainable. Expertise may help handle merchandise procurement, registration, bidding, and check-out processes, saving your crew useful time and sources to reinvest in constructing relationships with donors.

Fortunately, the precise silent public sale software program can play a big function in streamlining each visitor and workers experiences and offering a constructive person expertise for everybody concerned. This manner, no matter whether or not attendees take part on-site or from afar, they’ll expertise an organized and cohesive public sale occasion and help the mission they care about with ease.

2. Make it mobile-friendly.

Based on fundraising statistics from 360MatchPro, greater than 50% of all nonprofit web site site visitors final 12 months got here from cellular and pill customers. Meaning it’s of utmost significance that you simply prioritize the cellular expertise in your company. When planning your occasion, listed here are a number of key elements to contemplate:

  • Enable company to register and bid from cellular gadgets. Step one in rising supporter engagement in your public sale is to get company registered within the first place. Then comes the precise bidding. In each circumstances, it’s very important that company have full performance to your public sale platform from their cellular machine, permitting them to register, buy tickets, make bids and donations, and take a look at from whichever machine they select.
  • Ship real-time outbid notifications. You possibly can’t at all times depend on bidders to be glued to their cellular gadgets throughout your public sale, anxiously ready to see in the event that they’ve been outbid. However by sending real-time notifications to members’ cellular gadgets, you may recapture their consideration and encourage them to up their bids to win the merchandise.
  • Mechanically resize content material to suit smaller screens. Simply because your net content material hundreds on a cellular machine doesn’t imply it’s mobile-optimized. As an alternative, make sure your textual content, photos, and interactive content material routinely resizes to suit the customarily portrait-mode orientation of a smartphone, free from useless zooming and horizontal scrolling. Circumvent this challenge completely by utilizing bidding software program that’s constructed particularly for cellular use, whether or not on-site or distant.

Offering a mobile-friendly person expertise is important for maximizing engagement. In any other case, you danger lacking out on a good portion of your supporter base just because your hybrid expertise was not accessible.

3. Guarantee your occasion displays your mission.

Past ease of use, the 2 subsequent two important engagement motivators uncovered in our Giving Expertise Examine had been a connection to the mission and an understanding of the influence of every donation. As a way to maximize these parts, remember to constantly reiterate how your occasion and the income raised will go to help your nonprofit’s mission.

Contemplate the next finest practices for constructing “mission moments” into your hybrid public sale:

  • Select a related occasion theme. Setting a theme is an effective way to extend participation and reiterate the which means behind the occasion. Plus, our research discovered that 59% of donors reported occasion themes to be a extremely partaking aspect of hybrid occasion experiences they’ve attended.
  • Inform constituent tales. The most effective methods for supporters to actually perceive the significance of your mission is by listening to it from those that have instantly benefited from it. With their permission, take into account sharing actual tales of constituents and the way they had been positively impacted. You possibly can even carry constituents in to inform their story in their very own phrases at your public sale occasion!
  • Tie income to concrete impacts. As a result of donors wish to understand how their hard-earned cash is getting used, it’s a good suggestion to spotlight giving tiers to raised talk influence. For instance, take into account sharing metrics like $X raised goes to help Y variety of beneficiaries in a selected approach.

It’s vital to repeatedly remind company that they’re taking part in your occasion to help your nonprofit and its imaginative and prescient for social good. It’s not only a enjoyable evening out or a technique to win unique prizes—though these are actually wonderful advantages of a fundraising public sale as effectively.

When attendees perceive the influence that their contributions make in your mission, they’ll be extra more likely to help your group by giving effectively above the truthful market worth for the objects up for bid or by making donations outright.

4. Don’t neglect about occasion promotion.

As a way to guarantee an efficient occasion with excessive turnout, taking a strategic method to occasion promotion is a should. We advise a multichannel advertising technique with the next key strategies of communication:

It’s vital that you simply don’t depart occasion advertising as an afterthought! Get began early on within the planning course of to make sure your supporters are conscious of the upcoming alternative in addition to perceive what a hybrid public sale is, find out how to become involved, and all that it entails.

You’ll additionally need to decide the way you’ll deal with the 2 audiences of digital and in-person attendees. Will you promote one expertise to sure varieties of donors extra closely? How will you clarify the digital bidding course of in order that even the least tech-savvy supporter can take part? Answering these questions beforehand can go an extended technique to making certain a seamless and well-thought-out expertise for every group.

5. Goal two distinct occasion audiences.

Planning a hybrid occasion entails juggling quite a lot of transferring items. Particularly, you’ll want to include two twin experiences, concentrating on two totally different audiences, inside a single coherent occasion.

To take action, it’s vital that you simply take the time to plan for every expertise based mostly on what that exact viewers is thinking about. For instance, donors have reported that sure parts are rather more partaking throughout digital occasions than others. These parts are inclined to cater effectively to digital and distant audiences:

  • Cellular-optimized occasion platforms
  • Image-in-picture expertise
  • Reside-streamed content material
  • Actual-time chat breakout rooms
  • One-click donations

Then again, these parts had been favorites for partaking face-to-face audiences:

  • Occasion themes
  • Chatting with different company
  • In-person audio system
  • Reside leisure

Different parts like raffles, public sale bidding, matching items, and on-line promotion beforehand might be skilled by each distant and in-person occasion audiences. Whatever the parts you incorporate into your plans, remember to take into account the way in which your numerous teams of supporters will work together with every. And bear in mind—nobody viewers is extra vital than the opposite!

6. Acquire and leverage your public sale knowledge.

Monitoring your occasion efficiency by fundraising knowledge is an impactful technique to study what works effectively together with what leaves room for enchancment. If you happen to’re searching for key efficiency indicators (or KPIs) to trace for a hybrid public sale, take into account the next knowledge factors:

  • Proportion of attendees who have interaction in-person vs. on-line
  • Common bid dimension
  • Extra donations past ticket gross sales and bids
  • Variety of bids on every merchandise
  • Common time attendees spent taking part
  • Occasion ROI (return on funding)

To take advantage of out of your occasion knowledge, remember to decide which KPIs to trace early on within the planning course of and sustain together with your progress all through. Then, check out your outcomes by analyzing public sale knowledge and seeing what you are able to do higher the subsequent time you intend an occasion.


To get began planning a hybrid public sale, it’s vital that you simply do your analysis and equip your crew with the instruments they want beforehand. Then, you’ll be able to get into the small print and launch a fascinating expertise for all attendees, each in-person and distant.

Whenever you supply a hybrid occasion like a silent public sale, you may improve engagement and deepen relationships with donors, laying the groundwork for steady help, bigger items, and much more profitable and accessible occasions sooner or later. Comfortable fundraising!

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